Outdoor School Booking Procedure
Step 1 - Contact Us
Just fill out the information at the bottom of this page and a member of our booking team will be in touch with you right away to start planning your visit.
Step 2 - The Deposit
After you choose your package and dates, we will book you in and send you a Deposit Invoice.
School clients pay a deposit of 50% of their estimated final cost. The deposit is refundable if the school trip is cancelled at least 90 days prior to your arrival. Guides, Clubs and Sports Teams pay a non-refundable deposit of $250.
For schools visiting on dates between January 1 and June 30, the deposit is due by November 1st of the previous calender year. If November 1st has already past, your deposit will be due 30 days after booking.
For schools visiting on dates between September 1 and December 31, no deposit is required to book your visit.
For Guides, Clubs and Sports teams, your deposit is due 30 days after you book.
Step 3 - Planning
Now the fun begins! After we book you in you will work directly with our leaderhsip team, who coordinate and manage your visit. We are available year round, full time, and are always available to answer your questions and work on the details of your visit. We will send you a Visit Worksheet to fill out that gives us general information about your group, your goals, logistics, and your prefered programs. We will then take that information and create a schedule for your visit for you to review and approve.
Step 4 - Arrival & Final Payment
Once all the planning is done, there is nothing to do but come out and have a great time. When you arrive you will get to meet all the staff working with your group. We will email you your final invoice within a week of your visit. You are only ever billed for exactly as many participants and chaperones as you bring. Your final payment is due 30 days after you recieve the invoice.
Rebooking for Next Year
It is important to us that all our clients have the oppurtunity to make their visit to Camp Warwa an annual tradition. After your visit, we offer a 30 Day Renewal Window to rebook for next year. This means that we automatically rebook you for your same dates and package, and hold that booking renewal for you for 30 days after your visit. During this 30 Day Renewal Window all you need to do is contact the office and either confirm that yes, you would like to renew for your same dates for next year. Or, you can let us know if you need new dates and we will work on getting those set for you. You can rebook after the 30 Day Renewal Window, but your previous dates would be opened up to the general public at that point.
Booking In Advance
We can take bookings anytime, up to 2 years in advance. Note that we will honor the 30 Day Renewal Window for all current clients when considering any new bookings. New clients are welcome to contact the office at any time to inquire about dates.
